Fair processing notice: AAT Careers Hub
20 January 2025
This fair processing notice applies to users of AAT Careers Hub.
The data we collect about you
We collect personal information about you (Data) when you register with or create a profile on AAT Careers Hub, so that we can provide you with services we offer. We may also collect information automatically about your use of the site through cookies and other devices. Please refer to our cookies policy for more details.
In order to apply for jobs, receive job alert emails or to save job searches or shortlists, you will be required to register or become a member. The Data you provide at registration, as well as the saved job searches and job alert emails you create, may be used to provide you with information about other relevant jobs and services, and by Redactive for aggregated statistical analysis.
The Data we collect may include: name, address, country of residence, email address, telephone number(s), nationality, details of your education and working career, salary expectations, eligibility to work in certain countries, personal interests, details of how you use the jobs websites (including the criteria which you use to set up your job searches, email alerts) and any additional details you provide when applying for a job, including a copy of your CV.
This fair processing notice also provides information on how we use personal data relating to individuals we do business with (also referred to in this notice as "you"), including:
- representatives from recruiters
- representatives from employers
- representatives of partner organisations and service providers.
If you wish to change your privacy settings you can do so at any time by visiting "Your Account" on AAT Careers Hub.
What we do with your data and on what grounds
We can only process your personal data if we have a basis to do so which is permitted by law. This may be that you have given your consent, or one of the other bases for data processing outlined below.
- Performance of a contract with you. We process your personal data where it’s necessary to fulfil a contract with you or to take steps, at your request, before entering into such a contract.
- Necessary for our legitimate interests. We process your personal data as and when necessary to do so in order to conduct and manage our business to provide you with the best service and experience. We make sure we consider and balance any potential impact on you and your rights before we process your personal data for our legitimate interests. We don’t use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law).
- Necessary to meet our legal obligations. We process your personal data where it’s necessary for compliance with legal or regulatory obligations.
| Purpose/activity | Lawful basis for processing including basis of legitimate interest |
|---|---|
| Registration and registration information for jobseekers | Performance of a contract with you |
| Sending email job alerts | Your consent |
| Providing a job listing | Performance of a contract with you |
| To make important communications relevant to your account | Performance of a contract with you |
| Managing payment, including processing invoices and payments, including card payments | Performance of a contract with you Legitimate interests (recovering sums owed to us) |
| IT system administration, to administer internal systems including maintaining access rights, troubleshooting issues and maintaining databases and backups | Performance of a contract with you Legitimate interests (for running our business) |
| To provide information about AAT careers guidance, advice and events | Your consent |
| To provide information about other AAT products and services | Your consent |
| To meet our legal obligations, including data management, including to assess and maintain the quality of data stored, and deal with returned mail and bounced emails, whilst performing analysis on the completeness and correctness of data | To meet our legal obligations |
| Invite people to participate in surveys, research and focus groups to provide feedback about an AAT product or service, and process feedback received and follow up with responses if appropriate | Necessary for our legitimate interests (for running our business) |
| To manage complaints, including investigating incidents | Necessary for our legitimate interests (for running our business) |
Automated decision making
We do not currently take, and do not envisage that any decisions will be taken, about you using solely automated means, however we will notify you in writing if this position changes.
Who we share your personal data with
When you apply for jobs through the website, you will be required to provide relevant Data, your CV and an optional covering letter or message (“Job Application”). Your Job Application is forwarded directly to the advertiser of the job that you are applying for (the “Recruiter”), and will also be held on our systems for 12 months. Recruiters may include agencies who may pass your information to companies that are recruiting in employment field(s) relevant to your interests. We ask all Recruiters to use the information you provide only for the purposes of recruitment, to hold the information securely and for no longer than reasonably necessary. However, we are not able to control the use and storage of your information by Recruiters.
Applications that are made through Recruiters’ or other external websites will be processed by those third parties, and therefore your information will be subject to their privacy policies.
Where your data is accessed by or sent to recruiters via AAT Careers Hub it is likely your details will be stored on their systems. AAT and Redactive cannot take responsibility for your data that is transferred to these third parties.
Our use of data processors
AAT Careers Hub is managed on behalf of AAT by Redactive Media Group.
Data for AAT Careers Hub is processed by Amazon Web Services, based in the EU. This transfer to the EU is based on the UK adequacy decision of EEA countries.
AAT Careers Hub uses sub-processers for marketing services, email marketing services, job advert scraping services, client product helpdesk support, website maintenance and support, analytics, vulnerability scanning and monitoring of AWS Production Environment, client relationship management, and management of web landing pages.
Data may be transferred to the USA for marketing services, email marketing services, management of web landing pages, client product helpdesk support, and client relationship management. In these instances we rely on EU Standard Contractual Clauses and the UK International data transfer agreement for the transfer of data to the USA.
Where a third-party data processor is used, we ensure that they operate under contractual restrictions with regard to confidentiality and security, in addition to their obligations under data protection legislation. This means that they cannot do anything with your personal data unless we have instructed them to do it. They will not share your personal data with any organisation apart from us. They will hold it securely and retain it for the period we instruct.
Where we get your data from
We get your data from you directly, via registration on AAT Careers Hub.
How long we keep your data
If you have not logged into your account for 365 days, you will receive an email regarding your candidate profile on AAT Careers Hub. If you fail to log in after a further 21 days, another email is sent. If you still fail to log into your account, your profile data will be deleted three days after this second warning and you will be notified by email.
AAT will not retain your data for longer than 12 months of inactivity plus these 24 days.
If you choose to delete your profile details and/or CV we will not retain a copy of it on our database. However your basic details (name, email, password and citizenship), along with your login access, will be retained for 12 months should you wish to create another profile in the future. If you wish to deregister your account with us, please contact adminjobs@aat.org.uk.
Transferring data overseas
This is described in the "Our use of data processors" section above.
If the Recruiter of any jobs you apply for is based outside the EEA this will involve a transfer of your Data outside the EEA. You should not apply to these advertisements unless you consent to this transfer.
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